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Meeting Minutes |
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MEETING MINUTES for MAY and JUNE Board of Directors Meeting |
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The Board of Directors, Genesee Region Clean Communities (GRCC) met 17 MAY 07 at the Building 3, second floor Conference Room, Powder Mill Office Park, Pittsford, NY. Present: Beth Hasebe, Bob Barker, Dave Keefe, Alan Blood, Mike Moser, James Winebrake, and Stephen Lasch. Absent: Paul Heaney and Melvin Rose. Guest: None Beth Hasebe called the meeting to order at 10:04 05-17-2007 Thursday, May 17, 2007 10:04 AM 1. Attend: Steve, Bob, Dave, Beth, Jamie, Mike, Alan 2. Approval of Minutes a. The board did not have minutes available from the March meeting; approval of those minutes will be covered at the next meeting. b. The board approved the minutes of the April meeting with the following changes i. Change Margit on page 2 to add her last name: "Brazda Poirier" (Change made 23 MAY 07 by PH) 3. Coordinator Funding a. Approval was requested for the Coordinator to attend the regional CC meeting on 26-29 June 2007. The Board supports the Coordinator's attendance at this meeting. There was discussion about how much funding should be allocated for this trip. The Board approved an amount not to exceed $500. Prior to 15 June 2007 the Coordinator should submit an estimate of costs via email. If the cost estimate is over $500, the Board may provide approval for additional funds electronically. b. Approval was requested for the Coordinator's Internet Connection expenses. After discussion, the Board approved Internet expenses for the Coordinator at $21.95/month; the Coordinator should submit Internet expenses to Alan for payment. c.
Approval was
requested for funding for the Coordinator's attendance at the national Clean
Cities "National Leadership Peer Exchange" meeting 24-27 September 2007 in d. The Board discussed email related to a $1,000 GM check per email from the Coordinator's office on 4/23/2007. Alan has not received the check from the Coordinator's office. Alan will contact Paul to obtain the check and learn more about grant obligations. 4. Discussion about Email to Scarpino a. The Board expressed concern about how communication on the operation of the GRCC is publicly presented and discussed; this is particularly a concern when the discussion involves issues currently under consideration by the Board. This issue came to fore through a 4/23/2007 email communication from the Coordinator's office to Mike Scarpino. The Board asked Beth to contact the Coordinator's office to express the Board's concern over this matter. 5. CARE Project Update a. David discussed the schedule with the Board. General discussion ensued regarding exhibitors and vehicle demonstrations. Various Board members agreed to reach out to potential exhibitors and sponsors to encourage participation. Board members should also send David electronic registration so he has an accurate attendance record. We will also request a space to be roped off in the parking lot for the AFVs. Bob has agreed to be the Parking Marshal. Other Board members agreed to participate at the CMAQ funding table. David will ask Paul whether Paul/Joan wants to staff the registration desk. 6. Roundtable a. Mel/Alan talked about AC Delco hybrid class. b. Mike talked about EMT issues with hybrids; perhaps we can hold a workshop on this, maybe connected to the CMAQ project. c. A question arose about the National Biodiesel Foundation $10,000 Training Grant. The Board will ask Paul to update the Board on whether this proposal was submitted and whether he has heard any news about funding. d. David discussed the CARE program and our GRCC role in the CARE program at the June meeting. e. David discussed the issue of whether we need to follow up on last year's strategic plan. It was agreed that this will be an important aspect of the June meeting. 7. Next Meeting a. Next meeting 6/21/2007 at 10 AM - 11:30 AM b.
Meeting followed by
lunch at noon at 8. Adjourn Minutes taken Jamie Winebrake and submitted by Beth Hasebe --------------------------------------------------------------------------------------------------------------- Present: Beth Hasebe, Bob Barker, Dave Keefe, Alan Blood, Paul Heaney, James Winebrake, and Stephen Lasch. Absent: Melvin Rose and Mike Moser Guest: None
06-21-2007 Thursday, June 21, 2007 10:30 AM Beth Hasebe called meeting to order at 10:30 am. Minutes
from May meeting were approved unanimously. (Paul will amend the
meetings to provide the proper name for meeting in Beth stated that the website today contains lots of obsolete information. Paul will work on website. Updates should be finished by Monday, 25 JUN 07. Jamie questioned open-ended items shown in the May minutes. Alan has deposited the GM check. Paul stated that the funds may be used for any purpose at the discretion of the coalition. Beth will talk to Joan Heaney about the communication with Mike Scarpino. The board unanimously approved funding, not to exceed $500,
for Paul’s trip to GRCC did not receive the Biodiesel Board Grant. Next year’s strategic plan will be reviewed at the September meeting. Meeting should start at 9:00 and end at 11:30. Dave Keefe provided a report about the 14 JUN 07 Outreach Event. Dave said that we had approximately 150 attendees. We have received lots of positive comments via email. There was quite a bit of media coverage. (Paul stated that there were a number of people and organizations that took GRCC MOU’s and promised to mail them back to join the coalition.) Dave discussed event expenses and funding. Paul has provided event pictures to Sally Howard of the CARE coalition. Coordinator Report: Mike Scarpino will be providing funding for organizational support through RDS (private contractor). During this discussion, Paul Heaney resigned as Coordinator. The Board will initiate a search for a new coordinator immediately. Next
Meeting: 23 AUG 07 at 8:30 am – 10:00 am. Beth adjourned the meeting. --------------------------------------------------------------------------------------------------------------- Future Meeting Locations: Board meetings will be held monthly at one of the following locations: Alumni Conference Room, Rochester Institute of Technology, Jefferson Road, Rochester, NY; City of Rochester Conference Room, 945 Mt. Read Blvd., Rochester, NY; Van Bortel Ford, Usually Bldg. #3, Powder Mills Office Park, Route 96, Rochester, NY. |
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NEXT BOARD
OF DIRECTOR'S MEETING: 20 SEP 07, 10:00 - 11:30 am, Conference Room 2nd
floor, Bldg 3, |
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